Data You Give Us Directly
Search Queries
A name or place entered into a search box is sent directly to the outside company operating that tool. The provider processes the query and supplies its results. We do not retain those search terms in our own records.
Messages and Contact Submissions
An email sent to us may be kept long enough to answer and maintain the exchange. It remains within our organization unless disclosure is required by law.
Data We Gather Automatically
Our systems may receive routine technical details whenever a page loads:
- Pages viewed, visit length, and page-view times
- Device type and operating system
- The referring site, when one is supplied
- Browser name and version
- The device's assigned IP address
Cookies and Analytics
Cookies are small files placed on a device. They help measure which pages draw visits and where sessions end. Analytics providers combine that traffic information for us. A browser can block cookies, although some site functions may then work differently.
What We Do With This Data
- Finding and repairing technical problems
- Routing search requests to the selected partner
- Measuring which material is useful or needs work
- Keeping pages available and responsive
- Selecting ads that may be relevant
No Criminal-Record Data on File
We do not keep, assemble, or sell a database of personal criminal records. The site identifies where Hart County records may be requested, including law-enforcement agencies, the Hart Office of Circuit Court Clerk, Kentucky State Police, AOC, and the Kentucky State Police Sex Offender Registry. Visitor information is not turned into a consumer report or a third-party criminal file, and this operation is not a consumer reporting agency under the Fair Credit Reporting Act.
Third-Party Search Partners
Outside companies run the search tools. Their privacy policies, retention periods, and sharing rules apply to data submitted there. We do not control those practices, so review the applicable provider policy before running a query.
Links to Other Websites
Links may lead to courts, police or sheriff pages, Kentucky agencies, legal resources, or commercial tools. Once a visitor leaves this website, the destination's privacy terms apply. Review them before providing personal data.
Some advertising companies may measure activity across websites to select ads. That work occurs within their systems.
Who Might See Your Data
We do not sell personal data. Some information may end up with:
- Analytics providers measuring traffic and performance
- Search companies processing a query
- Government or law-enforcement bodies acting under a valid legal order
- Advertising networks placing ads
How We Protect Your Data
Reasonable security practices are used for information in our care. No internet system can be guaranteed safe, however, and we cannot promise that a breach will never occur.
Users Under 18
The website is intended for adults. We do not knowingly collect personal data from anyone younger than 18. If such data is identified, a deletion request may be made.
Your Data Rights
Applicable Kentucky law may provide additional rights. The Kentucky Open Records Act in KRS Chapter 61 governs public-agency records, while KRS Chapter 17 governs specified criminal-history and registry information. Subject to the law and the type of data held here, a person may:
- Request deletion of personal data
- Ask what personal information is held
- Opt out of eligible forms of processing
- Seek correction of inaccurate information
Updates to This Policy
This policy may be revised. An updated version will appear here with its new effective date.
Effective date: July 26, 2026